Privacy

Last updated: 13 November 2025

Leith Central Community Council (“LCCC”, “we”, “us”, “our”) is committed to protecting your privacy and complying with UK data protection law (UK GDPR and the Data Protection Act 2018). This notice explains how we collect, use, share and protect your personal information when you interact with us or visit our website.

  1. Who we are

Leith Central Community Council
Email for data-protection queries: minsec@leithcentralcc.co.uk

We are the “data controller” of the personal information you provide to us.

  1. What personal information we collect

We may collect and process the following types of personal information:

  • Contact details: your name, email address, postal address or phone number (if you provide them).
  • Correspondence: the content of emails, messages or form submissions you send us.
  • Participation data: your name and contact information if you participate in consultations, mailing lists or public-community meetings.
  • Website usage information: technical data collected automatically (IP address, browser type, device, date/time of access, cookies) when you visit our website.
  1. How we collect your information
  • Directly: via email, website contact forms, membership/participation forms or when you engage with LCCC in person.
  • Automatically: when you browse our website we collect analytical information using cookies and similar technologies (see section 8).
  • From third parties: only as required for statutory publishing of information to the City of Edinburgh Council or as otherwise legally required.
  1. Why we use your information

    – To engage residents, respond to queries and manage communications
    – To comply with legal obligations (e.g., publishing minutes, statutory information)
    – To send you updates/newsletters (if you’ve opted in)
    – To maintain website security, analytics and site performance

We will not process your personal data for new purposes without informing you first.

  1. Who we share your information with

We may share your personal data only in specific circumstances, including:

  • Publishing meeting minutes or participant names (in line with public-meeting practices).
  • Providing information to the City of Edinburgh Council or other public authorities when required by law.
  • Using third-party service providers (e.g., website hosting, email distribution) who process data on our behalf — they are required to keep your data safe and only act on our instructions.
  1. International transfers

Occasionally, service-providers we employ may operate outside the UK. If your personal data is transferred outside the UK or European Economic Area, we will ensure appropriate safeguards are in place (e.g., standard contractual clauses) in line with UK GDPR requirements.

  1. How long we keep your data
  • Email correspondence or contact-form data: retained for up to 2 years from last contact.
  • Mailing list data (for newsletters/updates): retained until you unsubscribe or notify us you no longer wish to receive communications.
  • Published minutes or statutory records: retained for a minimum of 6 years or as required by the City of Edinburgh Council’s archiving policy.
  • Website analytics data (cookies logs): retained for no more than 12 months (unless anonymised) and then deleted or aggregated.
  • After these periods, personal data will be securely deleted or anonymised.
  1. Cookies & automated technologies

Our website uses cookies and similar technologies to collect information about your visit. Cookies help us improve user experience and monitor website performance. You can manage or delete cookies via your browser settings. More details are available from your browser’s help menu.

  1. Your data-protection rights

Under UK GDPR you have the right to:

  • Access the personal data we hold about you (subject to exceptions).
  • Rectify any inaccurate or incomplete data.
  • Erase your personal data (“right to be forgotten”) when it is no longer needed or you withdraw consent.
  • Restrict or object to its processing in certain circumstances (wherebased on legitimate interests).
  • Data portability — request your data in a structured, commonly used format where applicable.
  • Withdraw consent at any time (for example, unsubscribe from newsletters).
  • Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your rights have been violated — at ico.org.uk

To exercise any of these rights, please email us at minsec@leithcentralcc.co.uk

  1. How we protect your data

We take data security seriously. We limit access to your personal data to authorised volunteers and service-providers, protect it with appropriate technical and organisational controls (passwords, encryption, restricted access), and regularly review our processes.

  1. Changes to this Privacy Notice

We may update this notice from time to time to reflect changes in our practices or the law. The “Last updated” date at the top will be revised.