Date of Meeting: 24 April 2025
Present
TTN – Robert Armstrong (p/t) and Chris Wilson
CCTT – Harald Tobermann and Charltte Encombe (LCCC), Elaine Dick (LHNCC), Angus Hardie and
Andrew Mackenzie (LLCC), Mike Birch (NTBCC)
Apologies
Douglas Tharby (LHNCC)
Meeting Notes

1. Matters Arising
   It was agreed that notes of these meetings should be published on community council
   websites and otherwise circulated in local communities to raise awareness of the ongoing work by CCTT and TTN. A list of Quick Wins had been circulated but feedback from the CCTT members was still required. Once this had been agreed by CCTT members, it would be sent to Robert to confirm that these items met the criteria for being treated as Quick Wins. It was noted that there are some actions outstanding from the last meeting. Mike agreed to
   circulate an action log highlighting incomplete actions.
   Actions:
   All CCTT members to ensure meeting notes distributed
   All CCTT members to highlight any issues to be added to Quick Win list by 2 May
   Mike to forward updated Quick Win list to Robert
   Mike to issue action log from meetings showing action status
2. Review Action Plan
   It was noted that in part due to delays in CCTT input, there were still some updates of the master list spreadsheet outstanding. It was agreed to seek a revised date from Robert for the completion of this update. There was some discussion about the meaning of the RAG methodology. It was agreed to seek clarification from Robert.
   With regard to the ‘Initial Works on Site’, it was agreed that it would be helpful to have a
   scope of work for the planned work.
   It was noted that there was no date provided for the Stage 4 RSA. It was agreed that this
   date should be added for visibility and that from a CCTT perspective it should be undertaken asap as this was a key element in determining the final work list.
   It was noted that it was now planned to provide Business Bulletin updates for the May and June TEC meetings rather than a full report which was now scheduled for the October meeting. It was also requested that the date of planned TTN Project Board meetings should be added to list.
   Actions:
   Robert to provide narrative on RAG methodology and confirm timing for completion
   Robert to provide scope of work for work planned to start on 5 May
   All to review meeting dates and provide feedback to Mike by 9 May
   Robert to add Stage 4 RSA with planned date
   Robert to add planned Project Board meeting dates
   Mike to reissue Action List once updated
3. Master List
   There was a brief discussion about the status of the Master List, but this was deferred
   pending the arrival of Robert. Elaine noted that there were some items on a list of
   Landscaping work provided by Chris that were not on the Master List. Elaine also noted that there were differences in the text of the Master List compared to the feedback provided by LHNCC on the actions required to address the outstanding issues. It was agreed that there should be only one list and that any apparent discrepancies should be highlighted to Robert.
   The discussion then addressed the planned Dashboard. It was agreed that this should be as simple as possible to aid communications and avoid unnecessary work. It should be possible to categorise the outstanding work by TTN Section (rather than CC area), Type, RAG, Open/Closed, Ownership and whether the item was regarded as Quick Win.
   Actions:
   Elaine to provide feedback on discrepancies on the Master List
   Robert to update the Master List as required and provide a definition of each column
   Robert to provide expanded Dashboard for CCTT review
   All CCTT Members to provide feedback on Dashboard
4. Any Other Business
   It was agreed that if the Council issued a media briefing or had responded to specific media enquiries on TTN matters that CCTT (Harald) would be notified/copied.
   There was a discussion about certain landscaping work in the LHNCC area. Robert explained that some of this work was outside of the project scope and could not be completed without third party agreement or action. It was agreed that this issue applied to other issues on the Master List (e.g., utility works) and that it would be helpful to add a column to the Master List which allowed the need for a third-party agreement/action to be readily identified. There was a brief discussion about the dates for ‘Monthly CCTT/TTN Meetings’ shown on the Action Plan and it was agreed that these would need to be confirmed. As the McDonald Road Library is closed on Thursday evenings, we would need to confirm an alternative location for the meetings. Various options were mentioned as possibilities.
   Actions:
   Chris to ensure Harald notified about media contacts
   Robert to update spreadsheet with completed third-party agreement/action column
   Robert to populate the hidden ‘Ownership’ column where appropriate
   Robert to check if portacabins at 165 Leith Walk could be made available,
   Elaine to check availability of New Kirkgate Community Centre.
   Charlotte to reserve Nott as a fallback